Cheers For Everything: How to Write a Thank You Letter for UK Recipients.

A thank you letter can be a great way to show your appreciation, whether to a friend, family member, client, or colleague. You may, for example, send a thank you letter to your wedding guests to show how much their presence was appreciated on your big day. Or maybe an employee is leaving your business? Why not thank them for all their hard work?

With Adobe Express, you can make your own thank you letter for any occasion. Take a look at some top tips and examples to help you get started.

What to include in your thank you letter.

Not sure where to start? Here are some things to keep in mind when writing a thank you letter. You can use this outline as a guide when writing your very own.

1. Address your recipients correctly. If you’re writing a more formal thank you letter, you might want to use a more formal address, such as “Dear [Name]”. But if you know the recipient well, you can use a more informal greeting to make it personal. Something like “Thanks so much, [Name]” would work well.
2. Show your thanks. Get straight to the point with a big thank you from the heart.
3. Be specific. What are you thanking them for? Make sure this is clear from the start of the letter, so they know exactly what’s meant the most to you.
4. Look to the future. Include a message that shows you’re looking forward to seeing or engaging with them again.
5. Add some final gratitude. Bring it back to the main purpose of your letter – by thanking them again before a final sign off.

UK thank you letter examples.

Get inspired – and get started – with our thank you letter examples. They’re free to use, and you can edit them however you like. Just find your favourite, personalise, download and use.

Common types of thank you letters in the UK.

From acknowledging donations to recognising teachers and celebrating your friends, thank you letters in the UK can vary depending on the recipient and the occasion. Here are some example scenarios when a letter might say it best.

Thank you letter for attending an event.

Maybe you’ve just got married and want to thank your guests for attending the ceremony. Perhaps you’ve made new contacts at a networking event or have a client visiting. A thank you letter of appreciation could help. After a wedding it shows you appreciate the effort your friends made to attend. And for business contacts, it can help to establish rapport. Who knows, your letter could be the difference when it comes to choosing between two suppliers – helping you seal the deal.

Thank you letter for donations.

Just hosted a fundraiser at work? Or maybe you’ve completed a challenge and raised some donations? Thanking those who’ve donated to your cause can be just as fulfilling as raising the money. Show your gratitude to those who helped you hit your target with a thank you letter for donations.

Make sure to include a reminder of where the donations are going, and how their money or time may have helped. It’s the perfect feel-good moment.

Sending a thank you letter to a friend.

Think of that friend who’s always been there for you – through good times and bad. Perhaps they sent you a gift or a kind word when you were having a hard time. Maybe they helped you to move house. Or perhaps you just want to thank for them for all the memories you’ve enjoyed over the years. Whatever the reason, let them know with a thank you letter they can treasure.

Thank you letter to a teacher.

Send a thank you letter to a teacher for all their efforts this past school year. As a parent, you may want to thank your child’s teacher for getting them through some tough exams, or for helping them to brush up on a certain subject. Similarly, if it’s for your own teacher – think about how they helped you and what it meant. Say they helped you get the grades you needed to go to university as an adult. How did that change your life? Being specific about where their help has got you can show them just how much it means to you.

Saying thank you after a job interview.

You’ve done the prep, put on the suit, and faced your possible future employers – but what next? The decision is out of your hands, but sending a thank you letter to the interviewers can be a nice touch. Always remain professional in your response. Include the names of the interviewers, as well as your contact information. Don’t talk about your interview performance or the potential outcome of it or it could seem like you’re trying to influence their decision. A straightforward ‘thank you for your time’ will do. Keep it short, sweet and gracious.

How should you send your thank you letter?

You’ve written your thank you letter – now you need to send it. There are different ways you can do this, including:

Send a thank you letter by email.

Send your thank you letter by email. This is a fast and free way to get it to your desired recipient in seconds. One other advantage is you can send it to several people at once. You’ll need their email addresses, of course. Also, some spam filters could send your email straight to their junk folder – so try not to make the content of the email itself too ‘spammy’ on unprofessional. Check out our guide on how to write a professional email?

Post your thank you letter for a personal touch.

Another option is to keep things old school and send via the traditional post. Literally posting your letter adds a personal touch and shows you’ve gone the extra mile. You’ll need to know the full address of the recipient(s) first, so this approach tends to work best if you’ve posted things to them before – such as a wedding invite.

Turn your letter into a thank you card.

If you want something a little less formal, you might want to turn your letter into a thank you card. You can add your own design to the front, with a personalised thank you message to suit the occasion.

Thank you letter top tips.

Not sure where to start? Here are some quick tips on how to write a thank you letter:

1. Keep it real – be authentic, there’s no need to overdo it with lots of gushy messages. Sometimes just the gesture itself says enough.
2. Context is king – a generic message can help in a one-size-fits-all scenario, i.e. when you’re sending it to a list of people. But adding something personal shows you’ve thought about them as an individual.
3. Always answer “why?” – make it clear exactly why you’re thankful. That way, the recipient knows what it was that made you so appreciative – and hopefully they’ll do it again.
4. Round things off – bring your thank you letter to a simple conclusion with a short and sweet sign-off.

Create your own thank you letter with Adobe Express.

Adobe Express is free to use. And you don’t need to be a creative genius to use it, either. Our intuitive system makes it easy for non-design professionals to create high-quality designs. Simply launch Adobe Express on your laptop, mobile, or tablet. Browse our letter template library for inspiration if you’re struggling for ideas. Or start from scratch. Then, upload images to add to your thank you letter, or pick them from our free stock images. Finally, choose the text, fonts, colours, and effects to make it your own. Then save and send – it's as simple as that.

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Good to know.

What should you write in a thank you letter?

Thank you letters should express your gratitude towards an individual or a group of people for something they have done for you. Keep it personal if you can, so the recipient feels special. You can also check out our thank you message ideas for more inspiration.

What do you say in a short thank you note?

Just sending a short note? Condense your thanks into a couple of sentences highlighting what your are thankful for and what this means to you. Something like – “Thanks for being a true friend this past year, through the good times and the bad.” Or for a more professional thank you note to an interviewer, try “Thank you for your time and the opportunity to interview for a role at your company. Look forward to hearing from you in the near future.”

Is Adobe Express free?

Yes. The basic version of Adobe Express includes everything you need to create. Explore thousands of design templates, images, videos and royalty-free photos, and master quick actions for processing images, and much more. Say thank you to a group, to the guests at your baby shower, or to customers after a purchase, for example.