How to Save an Outlook Email as a PDF

Quick List: Converting Outlook Email to PDF

You can save Outlook emails as PDF docs in three quick and easy steps:

1. Find your email. In your inbox, open the email that you wish to save as a PDF.
2. Select Print. Press control + P on Windows or command + P on Mac to print.
3. Finish up. When the print menu pops up, change the destination of the document in the Printer drop-down from your local printer to Print as PDF. Finally, hit Save or Print to save the email to your PC or laptop.

In Detail: How to Save an Outlook Email as a PDF

Learn how to convert emails to PDF in Outlook with our complete step-by-step guide.

There are a few ways to do this depending on whether you’re using the Outlook application on your computer or Outlook on a web browser.

Converting Emails to PDF with Outlook online.

1. Head to your inbox in Outlook.com. Find the email you wish to save as a PDF.

2. Open the email and click the three dots (More actions) at the top of your email.

3. Select Print from the drop-down menu. This will show you a preview of your email. Then, click Print to open the print menu. (Top tip: You can also press control + P or command + P on Mac, to open the print menu as a shortcut.)

4. Adjust the pages and layout settings in the print menu, just as you would to print out a document normally.

5. From the Destination drop-down, select Save as PDF and click the Save button at the bottom.

6. Choose a folder and title to save your new email PDF as. Select Adobe Acrobat Document from the Save as type drop-down if it’s not already selected.

7. Then, click Save to save it to your computer.

Converting Emails to PDF on Outlook on Windows 10.

If you’re using the Outlook application install on your PC, simply follow these easy steps instead.

1. In Outlook, navigate to and click your email.

2. Select File > Print.

3. From the Printer drop-down, select Microsoft Print to PDF.

4. Click Print. Then, choose a folder and title to save your new email PDF as.

5. Click Save to save it to your computer.

How to Convert Multiple Outlook Emails to PDF with Attachments.

You might have several emails you’d like to save as a PDF, as various emails may be relevant to the same subject. Whether you’re combining essential holiday information or collating items for a professional project, it’s handy to know you can save them all as a single PDF file - including your attachments.

Convert multiple Outlook emails to one PDF with attachments with these steps:

Step 1. Save Multiple Emails as a PDF.

1. In your inbox, press shift and click to select all the Outlook emails you wish to convert to PDF. Or, you can press control and click to select specific emails only.
2. Now your emails are highlighted, click File > Print.
3. From the Printer drop-down, select Microsoft Print to PDF.
4. Name and save your PDF to your computer - this will collate all emails into one file.

Step 2. Save and Combine Attachments as PDFs.

To include email attachments in one master PDF document, you’ll need to save them to your computer as PDFs separately and then combine them. Adobe Acrobat online services can help you to achieve flawless results in just a few clicks. Here’s how:

1. In your Outlook inbox, click the drop-down arrow on your email attachment and select Save As from the menu. If you need to save multiple attachments from one email, you can click Save All Attachments to save them all in one go. This action will save all attachment files individually and in their original format.

2. Name and save the attachment(s) to your computer.

3. If you have attached items as Microsoft Word, Excel or JPEG files, that’s no problem. You can convert almost any file to PDF quickly and easily with our online tool.

4. Once you’ve saved all your attachments as PDFs, you can arrange them into one document using our Reorder PDF tool. This can help you to organise the order of your Outlook emails in PDF form, while letting you add new pages to the document - such as your attachments.

If you’re using Outlook online, you may need to save each email as a PDF and then merge them to create one cohesive document. Our online Merge PDF tool lets you upload multiple PDF files and arrange the order you’d like to combine them in.