How to turn Outlook emails into PDF files.

A woman in a kitchen converts Outlook emails into PDF files using her laptop.

Get more out of your emails by turning them into PDFs. Learn how to print emails to PDF files directly from Outlook.

You log into your email with Outlook and notice you’ve received an important message. You urgently need to share it, but simply forwarding it won’t do. Maybe you need to add some comments or notation before sending the message forward. What should you do?

The answer is simple — turn the message into an editable and user-friendly PDF. This brief guide shows you how to convert an Outlook email to PDF with only a few clicks.

How to convert outlook emails to a PDF

Adobe Acrobat includes a digital printer function that makes converting emails to PDF a cinch. It’s always a great idea to have important information saved in more than one place. One way to do this is to convert email to PDF for safe-keeping. Here’s how to use it:

In Outlook, select File > Print to bring up the printer dialog.
Under printer options, select Adobe PDF as the active printer.
Set your print settings, like page range and orientation, just as you would for a paper printer.
Once everything looks good, select Print.
Choose a save location and name your PDF file.
Select OK to finalize the print.
Although this guide is written for Outlook, the PDF printer will work on any email client.

How to save multiple Outlook emails as PDFs.

You probably receive business-related emails every day. You may want to save some important conversations and use AI Assistant to summarize them when needed. You can save multiple Outlook emails as PDFs with these simple steps:

Press shift and click to choose all messages between clicks or press control and click only the emails you want to save.
Once your emails are selected, click File > Print.
Choose the Adobe PDF printer option, then choose Print.
Search for where you wish to save the messages.
Name your new PDF file and save it.

Bring your attachments along for the ride.

Your Outlook emails may include other assets aside from the main message. In messages from family, friends, and co-workers, the attachments often include essential information. Whether it’s your latest eBook, some family photos, or a chapter from the book your friend is working on, an email attachment can also be saved as a PDF.

If you need to convert an Outlook email to PDF with attachments, you can do this by following these steps:

Print all attachments as PDFs:
- Select the attachment icon below the message header.
- Select Attachments > Actions > Quick Print.

It works exactly like printing the email itself.

Saving important Outlook emails as well as the attachments that often come with them should not be a hassle. With Adobe Acrobat, you can easily save Outlook emails, their attachments, and many other types of documents as PDFs. Acrobat was created to streamline workflows by making it a breeze to edit, share, and collaborate on documents, and print to PDF for safe-keeping. Discover everything you can do with Acrobat today.

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