Email signature ideas: How to sign off your emails.

In the UK, it’s common for both professionals and non-professionals to use email signatures at the bottom of their emails. It can help your contacts get to know more about who you are or the company you work for. If you have your own brand, it can also help you show off your up-and-coming business, with handy links to your website or social channels if people want to find out more.

A sleek email signature can add legitimacy and trustworthiness to any correspondence. Learn more about what to include – from your name to your business logo – and get email signature ideas to help you personalise your messages with Adobe Express.

What is an email signature?

An email signature is used to sign off the bottom of your emails. It helps email recipients identify who and where the email has come from. You can use it in personal emails, as well as professional ones for the workplace.

To make yourself stand out, personalise your email signature to your liking and use it as an opportunity to promote yourself or your small business.

Take a look at some of our popular email signature examples to inspire your own designs below.

What to include in an email signature.

Ready to create an email signature but not sure what to include? Let’s delve into the key information you may want to include in your email signatures:

1. Personal details. Include your first and last name at the start of your email signature so it’s clear who the email is from. This also saves you having to type out your name each time.
2. Job title. Just below your name, include your professional job title and the company you work for. This adds useful context for the email recipient, and gets your company name out there.
3. Contact information. This usually includes your email address at a minimum, but you may also want to add your work or personal phone number, if you’re happy for people to contact you over the phone. You can also add icons or links to your social media profiles.
4. Awards and recognition. Have you or your business won an award in the past year? Including renowned awards or qualifications can help add credibility to your signature.
5. Links. Gently steer email recipients in the right direction with helpful links to your website, or your latest products and services. Don’t be too pushy but highlight latest news and offers instead.
6. Booking links. If your role requires lots of meetings, adding a booking link is a quick and easy way for clients and colleagues to arrange a slot with you.
7. Disclaimers and legal requirements. Some industries require specific disclaimers, for example in the legal and financial sectors. So, make sure you’ve covered all the legal stuff.

What makes a good email signature?

Email signatures need to have a clean, straightforward design, ensuring all the key information is included. Here are some email signature tips and suggestions:

1. Keep it simple. Simplicity is key with an email signature. Keep it succinct and concise – less is more, after all.
2. Avoid information overload. Only include the essential information that is relevant to your recipient. You might even want to have different signatures depending on who you’re emailing.
3. Balance content and design. Decide what information is important before designing. Then consider spacing between content. It’s a good idea to include dividers and icons between different components to help lay information out clearly.
4. Choose the right colour s. Focus on using colours from your corporate colour palette to match with your company’s branding.
5. Include a clear call to action. A call to action – or CTA – can encourage people to engage with you in the way you’d like. This might be sending an email, checking out your website or following you on LinkedIn.

6 email signature ideas for UK small businesses.

Are you a small business owner in the UK? Check out our email signature ideas below to help you get started with your own design. Signing off your email with an engaging banner can help improve your credibility with customers and clients and encourage them to engage with you. It’s also an opportunity to showcase your company’s achievements.

Explore our examples below to get started.

6 email signature templates for personal use.

You can also create email signatures for personal use. Whether you customise your email signature from an existing template or start from a blank design—you’re free to edit the content however you like. Express yourself freely with a personal email signature that shows off your personality.

Extras to include in your email signatures.

Adding some extra details to your email signature can be the cherry on top. But be careful not to over-clutter them—otherwise, your message could get lost. Extra email signature ideas to consider may include:

1. Links to personal blogs. To showcase your hard work and interests.
2. Personal logo. If you’re looking to add a visual element.
3. A profile picture or headshot. That way, people can put a face to the name.
4. Videos or GIFS. For a little extra interest and humour. Though carefully consider this, as some security systems may not allow them to open.
5. Photo galleries. This could be a personal touch if you’ve hosted a recent event and what to show off the highlights.
6. Pronouns. You may want to include your pronouns underneath your name, so it’s clear how you should address them. It can also help make others feel comfortable about sharing their own.
7. Feedback. Link to a form people can fill out to give you feedback. This can help build your reputation – especially if you’re emailing under a brand name.
8. Endorsements. Previous customer feedback, for example, can be a great way to show your reputation. Just one or two should do the trick.

Try our templates today to get started.

Using Adobe Express to create an email signature.

With Adobe Express, you can easily design email signatures for free. Open the Adobe Express online editor in your web browser and create a new project.

We have a collection of templates to help you get started. You can also start from scratch with a blank one. Thousands of Adobe Stock images can help you make your signatures eye-catching. Feel free to upload your own too.

Once you’re done, save your creation and it’s ready to go. You can always come back and edit projects whenever you like. For example, you can add seasonal edits such as ‘happy holidays’.

Try Adobe Express for free now

Good to know.

How do you make a fun email signature?

Make use of GIFs, quotes, and vibrant colours to add a fun element to your email signature designs. With Adobe Express, you can personalise your email signature with ease. No need for any previous graphic design knowledge. Just make the most of ready-made assets and fonts.

How do you make a professional email signature?

To make a professional email signature, be sure to include:

1. Your job title
2. Company name
3. Contact information
4. A personal photo
5. Company logo
6. Call to action
7. Social media links

Including these features can add credibility and help you create a professional image.

What should you avoid in an email signature?

Avoid overcrowding and including too much information in your email signature. Lay out your information clearly and use empty space instead of line dividers between areas to separate important details. Additionally, avoid using bullet points, custom fonts, personal information such as your home address, and too many colors.

Is Adobe Express free?

Yes. The basic version of Adobe Express includes everything you need to start working creatively. Adobe Express offers thousands of design templates, images, videos and royalty-free photos, quick actions for processing images, and much more. Create your own personalised email signature with Adobe Express now.