How to insert a signature in Word documents

Sign Microsoft Word documents with ease using Adobe Acrobat for business. You can place an electronic or digital signature in nearly any type of document or file format, including a PDF file, Microsoft Excel file, and more. Adobe Acrobat for business and Microsoft Word are especially compatible. Just upload your document to Acrobat and add an electronic signature with a few clicks.

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Insert signature in Word documents in 6 easy steps

Adding an electronic signature to a Word document provides a secure and efficient way to reduce the need for physical paperwork and speed up the approval process.

Sign up for a free Acrobat for business account if you don’t already have one and log in. Then select “Fill and Sign Yourself” from the home screen.

Adobe Acrobat homepage with a red outline around the fill & sign tool.

2. Drag and drop a Microsoft Word document.

Either drag and drop a Word document to the files box or click “Add a file from your computer” to select the Word doc you need to sign and select next.

Fill & sign tool displaying how to drag and drop Microsoft Word files to add signatures.

3. Add text.

Click anywhere on your Word document to add comments or text where needed.

A market summary & plan document with a red outline around the option to add a signature.

4. Select signature placement and type.

Select the “Add signature” tool and then click in the Word document. Then click on the area where a signature line is needed. Choose your preferred digital signature setup as the signer: entering your full name as typed text, drawing a signature with a mouse to create a signature block, uploading an image of your signature from a piece of paper (such as a JPG or PNG), or sign with your finger on your touch screen to create a handwritten signature.

Acrobat tool displaying the name Christian Broadbent in digital cursive script.

5. Insert signature in Word.

Select “Apply” to add your electronic signature to your Word document. Regardless of whether you chose to add a signature image or enter your name as typed text, your signature will now be applied to the Word document.

Acrobat tool with "Christian Broadbent" in cursive with a red outline around the apply button.

6. Send.

Click the “Done” button and either download a copy of a signed document to save as a PDF or send a copy of the signed document to the email address of your choice.

A market summary & plan document after being signed with a red outline around "send a copy."

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Learn more about the Acrobat plug-in for Microsoft Word.

Adobe Acrobat for business offers integrations with many of your favorite Microsoft Office file types for even more functionality. With the Acrobat plug-in, open any Microsoft Office file, and use that as the basis for a new agreement for all of your e-signature needs.

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