4 essential PDF solutions you should know.

Learn some tips and tricks to help you collaborate with your team by converting files to shareable PDFs and adding comments using your web browser.

Whether you’re dealing with work documents, academic materials, or even personal records, PDFs are one of the most common mediums. Effective PDF solutions can streamline team collaboration with team members, including converting files to shareable PDFs and adding comments directly from your web browser.

Common problems PDF solutions help solve.

PDF solutions are designed to tackle common challenges that users encounter when working with digital documents. These solutions provide effective ways to address issues such as:

• Collaboration. You can simplify the process of working together by using PDF and enabling multiple people to review, comment, and edit documents at the same time.

• Markup and annotations. Make precise document annotations and revisions easily to provide feedback.

• Text extraction. Extract text from scanned or image-based PDFs so that the content is accessible and editable.

• Security. Ensure that sensitive information is protected through features like password encryption and digital signatures.

• Conversion. Convert PDFs to other file formats, such as Microsoft Word or Excel, for simple editing and customization.

• Form handling. Streamline the completion and management of interactive PDF forms, simplifying the process of filling them out and processing the data.

4 PDF solutions to make work easier.

In collaborative work environments, sharing and working on documents is a daily practice. However, making sure that the formatting is consistent can be tricky when team members use different devices. PDFs come to the rescue by preserving formatting, regardless of the device. Let’s explore four useful PDF solutions that simplify file conversion:

PDF solution #1 — Convert files to PDF.

When working with a team, you’re not all going to use the same device to view documents. If you’re working in certain programs, opening a file with different devices could alter the formatting, making it difficult for your team to collaborate effectively.

PDFs offer a solution to this problem. All the formatting stays the same no matter which device you use, making them the ideal file format for collaborations.

Luckily, it’s easy to convert almost any file to PDF right from your web browser using a converter like Adobe Acrobat online services when you follow these four easy steps:

1. Visit the file converter website.
2. Upload the file you want to convert, whether it’s converting Excel to PDF, Word to PDF, PowerPoint to PDF, or an image file to PDF.
3. Let Acrobat online services perform its magic.
4. Download the new PDF to your device and start sharing.

PDF solution #2 — Edit and add comments to PDFs.

Transforming files into a shareable PDF format isn’t helpful unless teams can collaborate while working on the same document. One PDF solution to support that teamwork is the ability to easily edit and add comments to PDFs.

Similar to converting files, you can also add comments to PDFs using your web browser:

1. Visit the Acrobat online services website.
2. Upload your PDF.
3. Sign in to start making comments.
4. Use the toolbar to add text, sticky notes, or even freehand drawings.
5. Download your annotated file or get a shareable link.

PDF solution #3 — Scan text to PDF.

Scanning text to a PDF is a valuable process when you have physical documents like contracts, articles, or handwritten notes that you want to convert into a digital format for easy storage, sharing, or editing. It’s easy to learn how to convert handwriting to text so you can bring it directly into a PDF and share handwritten notes with your team.

1. Connect and prepare a scanner or your mobile phone with a scanner app.
2. Start scanning, page by page.
3. Review and save the scanned pages as a PDF file.
4. Consider using OCR for searchable and editable text.
5. Download and store the PDF for easy access.

PDF solution #4 — Combine multiple documents.

Combining multiple documents into one PDF file is a practical way to consolidate information and streamline document management.

1. Use a PDF editor or software.
2. Open the editor and add your documents.
3. Arrange their order.
4. Merge or combine them.
5. Review, save, and use your single PDF.

Discover more about how to easily work with PDFs online. Then, take a moment to explore the business and personal PDF solutions you’ll find in Adobe Acrobat.