Plan and Organize Your Wedding Like a Pro with PDF Wedding Templates.

Congratulations on the exciting journey of getting hitched! Planning for the big day can be both exhilarating and nerve-wracking. There are a lot of details to take care of and give your attention to so that everything turns out how you want it on the wedding day and within your budget. While planning a wedding can seem overwhelming, getting everything together in a checklist PDF template for you and others to use leading up to the big day will help make everything run smoothly.

What you’ll learn.

Get ready to plan a wonderful wedding! In this article, we’ve put together some of the essential elements of wedding planning to help you get everything ready for your wedding day. You learn about —

• Creating, collating, and customizing wedding checklist templates.
• PDF features that will help you organize yourself and others.
• What to put in your wedding checklist(s).

Create, collate, and customize your wedding checklist template.

There are a couple of ways to get started on your wedding planning.

• Check out some of the many wedding checklists and planning templates that are available for download online.
• Convert existing Word docs to PDFs and edit PDFs online to customize wedding checklists further for your momentous day.
• Create your own PDF checklist in Acrobat. Simply pick and choose from our list below of what can go into a wedding day planning checklist.

Use features in PDFs to help you organize your wedding.

Portable document format files (PDFs) are not just static documents with text that people read. PDFs can be created as dynamic and interactive documents for you and others to use and engage with in your wedding planning.

Many features in PDFs can come in handy in the creation of wedding planning and checklists including —

• Interactivity — Make it enjoyable to work on your wedding checklists and plans with interactive features that will also save you time. Drop in links to take you directly to wedding supplier websites. Add in calculation fields to check you’re on budget. Include checkboxes that you can tick off and see your progress when you’ve finished a task.
• Manageability — As the saying goes, many hands make light work. If you and/or your partner are delegating some tasks to others, create a master PDF file and then split your PDF or extract PDF pages with the jobs or tasks others are following up on. Or just extract a page or two at a time for yourself to work on in the months and days leading up to your wedding.
• Portability — PDFs are easily shared with others on any device and accessed via smartphones while you’re out and about visiting suppliers and venues.

Make a complete wedding checklist.

A complete wedding checklist is personalized and customized to you. It’ll include everything needed to get ready for your special wedding day, and sometimes for the hours or days afterwards too.

Timing is important.

Creating a timeline is crucial when it comes to wedding planning. Break your wedding plan and checklists up into sections of what needs to be done in the months, weeks and days leading up to your wedding.

Plan for your people too.

The people involved in your wedding planning may range from just you and your partner to a whole team of family, friends, and wedding professionals. Think about who has responsibility for what and when, and then create your master plan and checklists to get everything done.

Create customized plans and checklists.

Here comes the fun part. Start creating plans and checklists that detail every aspect of what you want for your wedding. This includes planning out everything involved from booking, confirming, providing deposits, and collecting and delivery of items.

Wedding party — this is you and your partner, obviously, and any bridesmaids, groomsmen, flower girls, and ring bearers.

• Guest list and invites — who you’re going to invite, when you’re going to send invites and when you need RSVPs back by.
• Your Rings — decide who is going to keep them safe and secure and be responsible for handing them to the celebrant before your ceremony.
• Cars – plan the vehicles or transportation you want to take you and your wedding party to and from the wedding.
• Venues – you may have one or two here. This is where you’re going to get married and where you’re going to hold any celebrations and the ceremony.
• Documentation — in Australia, you need to complete a notice of intended marriage form and give it to an authorized marriage celebrant at least a month before the day, and there will be a wedding certificate to complete on the day.
• Marriage celebrant and ceremony — think about your choice of registered marriage celebrant for the type of ceremony you want, and any special readings or rituals you want to include.
• Wedding Outfits — the glamorous part of the day — dresses, suits, shoes, accessories, and lingerie.
• Photography — any types and styles of images and videos you want, and locations for photos before, during and after the ceremony.
• Hair and makeup — stylists you will need, any practice runs and the timing of them, and locations get ready on the day.

• Catering and refreshments — sometimes catering is combined with venue hire, independent caterers, or even just a good old ‘bring a plate’ arrangement with your guests. Remember to consider any dietary requirements.
• Wedding cake — the type and flavour of cake, what decorations, and who will make and decorate it and get it to the venue.
• Flowers — any special flower varieties you like and whether they’re in season, styles of bouquets, buttonholes and flower arrangements for your wedding and reception venues.
• Music — any band, DJ, and sound equipment or musical style choices to suit your tastes.
• Rehearsal — dates, times and who needs to take part in your wedding rehearsal.
• Seating plans — go to town with your strategic planning to make sure you and your guests have fun mixing and mingling at your reception.
• Overall outline or running sheet — these can create an outline of the flow of timing the day and be useful for your venue and/or MC. Include things like when your guests will arrive, when drinks and food will be served, when seats should be taken, any speech, dances, cake cutting, and leaving the reception.
• Contingency plans and emergency supplies — especially if you are relying on outdoor venues have a backup plan, shelter, or at least a few umbrellas!
• Wedding night and honeymoon — your accommodation, transportation, clothes, and documents.
• Post-wedding – any hire items that need to be returned and thank you notes sent.

You can plan your wedding like a pro.

There are many moving parts when it comes to organizing a wedding, and it can seem like a lot of work. But, like anything, a wedding can be as simple or extravagant as you want it to be. Take it step-by-step and create and use a few handy PDF wedding checklist templates in the lead-up to your wedding day to help ensure everything is covered and share your — have a great day!

Frequently asked questions

How do wedding planning checklists help with organizing a wedding?

Wedding planning checklists can help you stay organized and on track by ensuring nothing important is missed. PDF wedding plan checklists can be used for all kinds of details – your budget, the order of events, wedding party needs, venues, flowers, and catering, just to name a few. Include timelines and review your wedding planning checklist regularly to stay on track.

Can wedding planning checklists help save time and money?

Yes, using a wedding planning checklist can help save time and money.

• Wedding checklists help ensure nothing important is missed and reduce the risk of having to pay more for something at the last minute.
• Including timelines in your wedding checklists will help ensure you meet the due dates on booking and deposit requirements.
• Using calculation fields in Acrobat products to keep track of costs and keep on top of your budget.
• Adding interactive elements such as hyperlinks to websites and email addresses to vendors and suppliers, especially during your research and planning phase, will take you straight to who you need at the touch of a button.