Create a custom save-the-date flyer template.
Learn these easy steps for building your save-the-date template.
Think of a “save the date” as a pre-invitation invitation. It’s a heads-up to all your prospective attendees that you’ll soon be celebrating a major event and want them there. Save the dates are popularly used for weddings — you can also use them for any big event you’re planning where you anticipate a large group of attendees.
Tips for creating a save-the-date flyer template.
- Who should I include? Send your save the dates to everybody on your final guest list. It’s a good rule of thumb to expect about 75–85% of invited guests to attend your event. So, if your save-the-date list seems too long, remember that not everybody will come. Also, be clear on whether the person receiving the save-the-date flyer gets a plus-one, whether their whole family is invited, or it’s just them. Save the dates can help clear up any attendance confusion early on.
- What should the flyer say? Your save-the-date flyer should reflect the overall theme and aesthetic of your event. Typically, your more formal invitations, thank-you cards, and party decor will match the fonts, colors, and themes in your save-the-date flyer template. Make sure it also includes essential information, such as the date (of course), the location, and the event URL.
- When should I send it? You should send save-the-date flyers around six to eight months before your event — or as soon as you’ve set the event date — so people have the chance to block that date off well in advance and make their plans. If anyone already knows they won’t be available, that information helps you get a better picture of your guest list.
- How should I send it? It’s typical to mail save the dates, but you can also email a digital save-the-date event flyer if you prefer. Recipients can view your Save the Date as intended with a browser or a free PDF viewer like Acrobat Reader.
How to make your own save-the-date flyer templates.
Once you have determined the details, you can start to think about how you would like your flyer to be laid out. Adobe Acrobat can help you create a customizable PDF template in no time. Whether it’s a scan, Word document, Excel sheet, or a form from another application, Acrobat can transform your content into a digital, fillable PDF.
- Open Acrobat and click on the Tools tab. Choose Prepare Form.
- Choose your file or scan a document. Acrobat will automatically analyze your document and add form fields.
- Add new form fields by going to the top toolbar and adjusting the layout using tools in the right pane.
- Save your fillable PDF.
Acrobat automatically recognizes static form fields and transforms them into fillable fields. Text fields can easily be moved around, headings can be added, and you can insert buttons. You can also add, delete, and drag and drop fields and enable e-signatures.
How to send digital save-the-date flyers.
In order to send save-the-date flyers, you will need the contact information of all who are attending your event. Be sure to message all attendees to ensure that their contact information is accurate and up to date. Where you send your save the date will depend on the formality of the event. Your save-the-date flyers should almost always be sent to attendees’ email addresses. However, for close friends, you may also want to share it over a text message.
Acrobat allows you to create and save fillable PDF forms, and you can also send them through the program. After saving your work, you can share your flyer with others by clicking Distribute to collect your responses automatically. Once the flyer is sent, you can view the status of the replies and send reminders to people who have not yet responded. From here, you can start to plan your event to accommodate the number of people who will be attending.
Create your save-the-date template.
Content creation doesn’t have to stop at making digital save-the-date flyers. Adobe Acrobat has all the tools you need for all things document related. More than five million organizations around the world rely on Acrobat for document creation and editing purposes.
Acrobat is accessible from just about anywhere from any device. Whether you are in the office, at home, or elsewhere, Acrobat travels with you to help with your personal and professional document needs.
Your needs are constantly evolving, and the way you work changes with them. Acrobat will continue to improve and add features to help you adjust your documents to perfection.
Explore how you can make customizable PDF templates in Adobe Acrobat for beautiful, hassle-free save-the-date flyer templates — along with all your other event template needs, from compressing your PDF templates to converting your PDF to JPG and merging PDFs or other file types.
