How to save a PowerPoint as a PDF with notes.

Want to share your PowerPoint as a PDF but don’t want to lose your notes? Learn how to turn a PowerPoint into a PDF with all your notes still intact.

PDFs maintain their formatting no matter what device you use. If you want to share your PowerPoint presentation with others, it’s always best to save it as a PDF. Luckily, you can use a few different methods to keep your extensive notes intact.

How to save a PowerPoint presentation as a PDF.

PowerPoint offers two different ways to save your presentation as a PDF, even including your notes. You can do this using the Save As option or the File Export option. To save your presentation as a PDF using the Save As option, follow these steps:

1. Open your presentation in PowerPoint.
2. Click Save As under the File menu.
3. Find and click PDF under the file type dropdown menu.
4. To make sure your notes are visible in the final PDF, select More Options underneath the file type dropdown menu.
5. Click the Options button.
6. Select “Notes pages” under the “Publish what” dropdown menu. This will show your notes and slides on the final PDF.
7. Adjust any other desired settings, including checking the box next to “Include comments” if there are comments you want to include in your file.
8. Click Save.

To save your PowerPoint presentation as a PDF using the File Export option, use these steps:

1. Open your presentation in PowerPoint.
2. Click Export under the File menu.
3. Click Create Adobe PDF, or click Create PDF/XPS Document if Adobe Acrobat is not yet installed.
4. Click Options.
5. If using Acrobat, check the box next to Convert Speaker Notes. Then click OK.
6. If using the built-in PDF converter, select “Notes pages” from the “Publish what” dropdown menu.
7. Adjust any other desired settings, including checking the box next to “Include comments” if there are comments you want to include in your file.
8. Click OK, then click Publish.

This will “print” your PowerPoint as a PDF with all your notes included. You should be able to view and share your presentation and read all your notes without worrying about formatting issues. The print as PDF option works wonders in this instance. Then from there, you can simply open the PDF version of your presentation and select File > Print.

Printing speaker notes for your PowerPoint.

It’s important to stay focused on your audience while you’re presenting. But you don’t want to get distracted and miss giving important details either. You can connect with your audience and make sure you cover everything by printing out the speaker notes you’ve typed on your slides.

Hand the printed papers out in advance and let your listeners read along with you. Or use them for yourself to keep your presentation on track. Either way, the process is simple with these few steps:

1. Open your presentation in PowerPoint.
2. Select Print from the File menu.
3. Select the correct printer.
4. In Settings, select Notes Pages from the first dropdown menu under Slides. This will display one slide and its accompanying notes on each printed page.
5. Click Print.

Convert your PowerPoint to a PDF online.

Another way to convert a PowerPoint presentation to a PDF is to use an online PDF editor like Adobe Acrobat online services. Just follow these easy steps:

1. Visit the Acrobat online services PPT to PDF converter tool.
2. Upload your PowerPoint file.
3. Let the software do its magic.
4. Download the new PDF.

These easy steps convert your PowerPoint to a PDF without you needing to download any additional software. Once saved, you’re free to share your presentation (and notes) with any device.

Discover what more you can do with Adobe Acrobat online services to simplify saving and sharing your PowerPoint presentations.