How to remove comments in Word.
Learn how to remove comments from your Word document to finalize and share it with others.
It’s true that you can feel a great sense of accomplishment when you complete the final draft of an important Word document. But before you can share it, you may have to remove the last lingering comments. Fortunately, this is an easy task. Read on to learn how to remove comments in Word.
How to remove comments using the Word Document Inspector tool.
If you have a lot of comments, including hidden comments, and you want to delete all of them, you can use the Document Inspector tool to find and delete them. If you want to save a copy with the comments, make sure you save a separate copy before deleting them.
- Select Info > Check for Issues > Inspect Document from the File menu.
- Select Comments, Revisions, and Versions.
- Select Inspect > Remove All.
Your comments, whether they were hidden or not, are now all deleted. They can’t be retrieved, so take care to make another copy first if you want to keep them.
How to remove individual comments.
You might have only a couple of comments in your Word document from collaborating with your team on a short project. Or perhaps you want to keep most of your comments and only remove some of them. In that case, you can hand select which ones to remove.
Removing individual comments is simple: right-click on the comment, select Delete Comment, and it will erase it completely.
You can also hover your mouse over the comment and select Resolve. This will leave a record of the comment in file history for later review. Even though it’s still available in the file history, the comment won’t be displayed like it was. This is the easiest way to hide individual comments.
How to remove comments in word
If your Word document has a lot of comments, you can remove all of them at once. Here’s how to do it:
- Select the Review tab from Word’s top toolbar.
- Select the small arrow under the Delete button.
- Select Delete All Comments In Document.
Before removing all comments, make sure that they’re no longer necessary, or save a copy of your document under a separate name with comments beforehand.
If you don’t want to permanently delete your comments, but you also don’t want to have any on display, you can hide all your comments in Word:
- Click Review to show all the options.
- Under Tracking, click Show Markup.
- Click on comments to deselect and hide your comments.
You can always go back to the same settings to reselect comments if you want them to be visible again.
How to remove comment section in Word.
If you want to have a Word document that no one can comment on, you can disable comments relatively easily.
Here’s how to disable comments in Word:
- Go to the File menu.
- Select Options > General.
- Deselect Enable Modern Comments.
Your Word document will no longer have a comment section. To reverse this setting, go back and select Enable Modern Comments.
Removing comment section in Word when printing.
If you don’t want comments visible when you’re printing your Word document, you can hide them in the Review menu. This is the same process for hiding all your comments.
As a reminder, here’s how to hide all your comments in Word. This is especially useful when printing:
- Click Review to show all the options.
- Under Tracking, click Show Markup.
- Click on comments to deselect and hide your comments.
If you want the comments to be visible again after you’ve printed, go back to the same settings to reselect comments.
Comment safely on a PDF document.
Because you can both add and remove comments in Word, it’s a good idea to convert your document into a PDF file first. That way no one can accidentally make any changes to the file that you didn't mention in the comments.
You can turn your Word document into a PDF file by simply selecting the PDF format when you save it. Then, you can use Adobe Acrobat to add comments and corrections. You — or someone else — can then edit the original Word document based on the comments.
The Acrobat Comment toolbar comes with a number of annotation tools and allows you to use Drawing tools to make your suggestions, notes, or changes very clear and specific. You can use the tools and come up with an annotation system for yourself or with your team.
Discover what more you can do with Acrobat to mark up, convert, and share PDF files.
