Hourly invoice template: How to create an invoice for hours worked.
Benefits of billing with an hourly invoice.
As a business, ensure that you organize invoice and payment records and that work is invoiced properly. Understanding what is an invoice will help you choose the best one to use.
One of the many types of invoices, hourly invoices break down the cost per hour of work. They can be sent as a proforma invoice if the number of work hours is pre-set. A few benefits of hourly invoices are:
- Transparency
- Easy to understand
- Flexible and adaptable per project
- Proper compensation for long-term work
Many companies rely on hourly invoices to send and receive payments. Keeping track of those invoices can get tricky for businesses with high volumes.
With the right resources, teams can better manage invoice workflows, which — in turn — helps businesses collect prompt payments. Let’s learn three tips for creating a professional and efficient hourly invoice.
How to create an invoice for hours worked.
Follow the steps below to learn how to invoice in a way that provides a clear breakdown of hours worked, rates applied, and other essential details for accurate and prompt payment processing.
Tip #1: Use the right tools for your hourly invoice.
When writing an invoice, choose a versatile invoice design tool to create a template in minutes. With the right e-signature software, anyone who uses hourly invoices can send and receive payments like a pro.
Adobe Acrobat for business sends invoices, integrates with payment gateways, and simplifies the payment process for your customers — all within a single application.
Tip #2: Design an hourly invoice with workflow in mind.
For many businesses, a job well done is only half the battle. Invoicing customers, keeping detailed records, and collecting payments require additional time and resources. If you get creative with your hourly invoice template, you can save several steps and ensure a positive experience for your clients.
Create powerful forms to streamline and transition your manual invoicing process into a digital workflow. Then, send hourly invoices to clients and collect payments online with Acrobat for business.
Tip #3: Don’t forget to include these invoice details.
As you work through creating your invoice, be sure these details are easy to read and understand. This part of the invoice will take up the most physical space and include:
- Client information. Include the client’s name, address, phone number, email, and any applicable account or client reference number.
- Invoice number and date. Assign a unique invoice number and include the date the invoice was issued.
- Hourly rate. Write out the agreed-upon amount charged per hour of work provided.
- Hours worked. Detail the number of hours spent on a task or project.
- Itemized services. Outline the tasks or services that are being compensated.
- Total amount due. Total all charges based on the hourly rate and hours worked.
- Payment terms and conditions. Explain how and when payment is expected.
Remember that your hourly invoice serves a few purposes, so include details that you, a client, or a vendor may need for tax purposes or to track costs in the future. Invoice numbers, product or service descriptions, and hours billed are also typically included on most hourly invoice templates.
Sample hourly invoice.
Use the following example to create an hourly invoice PDF.
Invoice #1001
Issue date: 01/01/2024
Due date: 01/31/2024
From:
Babysitter
123 Main Street
New York, NY 12345
1-800-123-4567
Bill To:
The Doe Family
456 Neighborhood Lane
New York, NY 12345
Service: Babysitting
Hours Worked: 8
Hourly Rate: $30
Total Fee: $240
Payment terms and conditions:
Please pay by check mailed to the company address listed above.
Want to know more? Take a moment to explore everything you can do with Acrobat for business today.